DIGITAL RESOURCES – FREQUENTLY ASKED QUESTIONS
What are Digital Resources?
Digital resources are district-wide software applications which include but are not limited to Google Apps for Education, StudentVUE, Clever and Destiny Library Catalog.
Why use Google Apps for Education?
- To provide students with access to current technology applications and free tools designed for collaboration with other students and teachers
- To give students the ability to work on their documents both in school and at home – anytime and anywhere from any Internet connected device
- To help students work collaboratively, engage in peer-editing of documents, and publish for a wider audience within the Central Point School District (D6)
- To facilitate paperless transfer of work between students and teachers
- To provide adequate long-term storage space for student work
- To actuate potential cost savings in terms of software licensing and document storage
How are the Central Point School District (D6) and Google linked together?
The Google agreement with D6 provides access to Google applications and storage. While Google hosts these services off-site, the District maintains the ability to manage users, groups, and settings, much like other locally hosted systems. This means that D6 can grant and remove user access, and control other settings to ensure a safe and secure collaboration environment for students and teachers.
What personal student information and student education records will be stored in Google Apps for Education?
The terms of the Google contract with D6 mandate that we must have parental permission for the use of Google Apps for Education. On the Digital Resources permission form that parents are asked to sign, it states that “information about my child will be collected and stored electronically.” Google does not request any personal information from students and the District does not provide personal student data (ex. birthdate, address, phone number, grades, test scores) to Google. That information resides in the D6 student information system and is not stored nor available to Google.
The permission form also states that “my student’s education records stored in Google Apps for Education may be accessible to someone other than my student and D6.” Examples of student education records in Google are assignments, notes, calendars and projects created by the student.
What if I don't give parental consent for my child to access digital resources?
If you do not give permission for your child to be given digital resources, your child will not be able to use most outside digital resources available through D6 that require a student login. Your child will not have access to devices requiring a D6 login. This includes digital devices such as Chromebooks which are intended for students to check-out and take home.
How can I find out more about Google Apps for Education's privacy and security information?